Travel Deviations Planning - AO Trips
Deviations from the program are defined as any travel outside of your assigned group dates, seating choices other than coach/economy, or booking frequent flyer reward travel. Please refer to the Make Your Own Arrangements or Travel Agency Assisted page for complete details.
For travel planning assistance, (assistance with upgraded seats or pre/post trip travel dates to and from the program airport), Gavel International will send you a deviation request form after March 1, 2024. Flights must be booked by April 13, 2024 in order to receive reimbursement.
| Service | Cost |
|---|---|
| Gavel Assist - Air Only Travel Planning Assistance | $250 per family or $125 per person. Select this option to upgrade your seats and/or to extend your travel dates to and from the program airport. |
| Preliminary Quote Only | A $50.00 fee will be charged to you if you should request a preliminary air fare quote or request a preliminary quote of extension itinerary. In the event that you confirm the itinerary, the $50 service fee will be applied toward the Air Only Travel Planning fee of $250. |
| Extra Hotel Nights/Upgrade Service Fee | $50 per booking (including extra nights at hotel or room upgrades) |
Note: A booking is considered to be one couple/family on a group (same registration). For example, if you requested an upgrade AND requested to extend at the hotel, there would only be one $50 booking fee.
Acceptable forms of payment are American Express, Visa, or MasterCard.
The service fee will be charged immediately to a credit card upon the electronic submission of the form. Once charged, the service fee is non-refundable.
All visitors to Banff National Park are required to a purchase park pass based on the number of nights you stay inside the park (fees are per person, per night). A-O Trips will be pre-paying the park fees for all A-O Trips travelers for the 4-night stay during the program. (Please note that the town of Banff and the Fairmont Banff Springs Resort are located inside Banff National Park. If you are extending your stay to Lake Louise, Lake Louise is also located inside Banff National Park.)
Program participants who plan to extend their stay within Banff National Park will be responsible for purchasing additional park passes for their pre or post extension nights. Park passes are available for purchase up to 6 months prior to your visit. To purchase your park passes online go to: https://www.banfflakelouise.com/park-pass-purchase. You can also purchase them once you arrive in Banff at the Banff Visitor Information Center located in the town of Banff at 224 Banff Avenue.
You do not have to stop at the park gates when you arrive at Banff National Park. If you plan on renting a car, your park pass must be printed and displayed on the dashboard of your vehicle while traveling in the national park. If you plan on renting a car during the program dates, please notify the A-O Trips Travel Desk at Gavel International at AOI2401@gaveledge.com in advance so that we can obtain a park pass for you to have in the vehicle during the program dates. You can pick up the pass at the A-O Trips hospitality desk once you arrive at the Fairmont Banff Springs Resort.